Introduction

When a table is too long for one slide, splitting it by hand - copying the header, moving rows, keeping fonts and margins the same - takes time and is easy to get wrong. Format and Split Table does it for you: it fits the table into an area of the slide, and rows that don't fit continue in a table next to it or on a new slide, with the header rows repeated. A preview shows the result before anything on your slide changes.

Open the window

Right-click the table you want to format and split
In the context menu, hover over presentaid Table Style
Click Format and Split table
Split Table Context Menu

The window opens with the settings on the left and the preview on the right. Every change you make updates the preview straight away.

Note: The window stays open while you keep working on the slide, so you can select another shape and pick up its position and size at any time.

Position and size

Choose where the table's position and size come from with the switch at the top:

Placeholder: The content area of the slide layout. This is the default when the layout has one.
Selection: A shape you select on the slide, for example a box or frame the table should sit on. Select the shape and click Selection. To use another shape, select it and click Pick up again.
Custom: Your own values. Typing a value in any of the fields below switches to Custom.

The fields show lengths in the unit set in the presentaid settings (cm or inch):

Left and Top: Where the first table starts on the slide.
Width: The width of each table. With several tables per slide the label changes to Width per table. With Placeholder or Selection, the tables share the area's width, so changing the number of tables recalculates it for you. The slide width is shown underneath to help you pick a value.
Max height: The tallest a table may be before the rows continue in the next table. The slide height and the room below Top are shown underneath. A max height that would run past the bottom of the slide is limited to the slide.

Note: With Selection, the table is placed in front of the selected shape when you split, as long as that shape is still on the slide. If you select a table that was split before, all its settings are loaded too - header rows, tables per slide, gap, font and cell margins - so you can split another table exactly the same way.

Splitting

Header rows: The rows at the top of the table that are repeated at the top of every table the split creates.
Tables per slide: How many tables sit side by side on one slide before the rows continue on the next slide.
Gap: The space between tables side by side. It only applies with two or more tables per slide.

Each table fills down to the max height before the next one starts. With several tables per slide, the window shows their total width and how much room is left to the right edge of the slide.

If the tables would run past the right edge, a warning says by how much, and the preview marks the part off the slide in red. Click Fit width to the slide to make the tables fit, with the same margin on the right as on the left.

Text and cells

Change the font: Turn on to set the same font and size in every cell. Turn off to keep the table's own fonts.
Change the cell margins: Turn on to set the space inside every cell. Enter one value for All sides, or click Per side to set left, right, top and bottom separately. Same on all sides goes back to one value.

Preview

The preview draws the current slide to scale: the target area as a dashed outline, each table with its header rows, and the page counter. The slides the split adds appear as small thumbnails underneath.

If you ask for more tables per slide than the rows fill, the remaining places are shown as dashed outlines labelled Empty, so you can still see the layout.

Note: The preview is a schematic. While you type, row heights are estimated from the text, so the number of slides shown is an estimate ("about 3 slides"). The split itself measures the real rows, so the result can differ by a table or a slide.

Page counter

Add a text box with # and ## to the slide before you split, for example "Page # of ##". On every slide the split creates, # becomes the slide's number and ## the total, for example "Page 2 of 3".

Run the split

Click Format and split to apply the settings and create the tables and slides. If the tables would still run past the right edge of the slide, you are asked once whether to split anyway. Click Close to close the window without changes.

Table Splitter: Format and Split Table